IFOY Process
Apply correctly and succeed

 

Step 1: Submit application (June to October)

Duration: 5 min., www.ifoy.org, free of charge/non-binding
Communication: confidential

If you would like to take part in the IFOY AWARD, please register your application at www.ifoy.org first. All you need is your contact details and the type and name of the device or solution. This registration is necessary because an individual entry mask is created for each application, in which the required data can be filled in.

You have the choice to select one or more categories. However, the IFOY categories are only a theoretical selection to give applicants an overview of which device types and solutions are approved. The IFOY organisation decides for which category an application is nominated after the nomination phase.

No later than 24 hours after your application, you will receive the access data for your input form(s) on the password-protected applicant portal as well as the conditions of participation with an overview of fees by e-mail.

In addition, you will be informed from this point on about all dates, deadlines, downloads, To Do´s, etc. by e-mail.

Application registration is free of charge and non-binding.

 

Step 2: Enter application data (June to October)

Duration: 3 hours, applicant portal: www.ifoy.org, free of charge/binding
Communication: confidential

With your access data you can log on to the applicant portal until the end of the official application phase and fill in your entry form. In this phase, the form is only viewable for you and you can change or save it as you wish until either the application phase ends or you click on "Application completed".

Already during the data input you can see how your application looks like in the frontend of the website. This view will be activated later for the jury and, in the case of a nomination, will be made public.

The application form is short and the text input is limited. An application must be submitted in German and English.

  • Basically the following contents are in the spotlight:
  • Significant headline
  • Striking summary
  • Description of the innovation (we recommend bullet points)
  • Description of customer benefits (we recommend bullet points)
  • Technical data, videos and pictures
  • A case study is required for a solution

Answer the questions as briefly, understandably and strikingly as possible. It is not important that the texts are long, on the contrary. It is crucial that the texts are clearly structured and that the jury immediately recognizes the innovation and its value for the users.

Application submission is free of charge. In the case of a nomination, fees will be charged.

 

Step 3: Nomination (November/December)

Duration: 2 months, subject to a charge
Communication: press release worldwide, social media

At the end of the official application phase, all submission forms will automatically be blocked and the jury members and test teams will have access to the application you have submitted.

After a formal and technical preliminary examination, the jury will nominate a maximum of five vehicles or solutions for the final from all valid applications in each category. As a rule, not more than 15 devices and solutions will be nominated in total. Only these finalists of the IFOY AWARD will be publicly announced in mid-January. Applications, on the other hand, will be treated confidentially and will not be communicated in order not to make a negative selection.

Each entrant will be informed in writing before the publication whether the jury has nominated.

 

Step 4: IFOY TEST DAYS

Duration: 1 week, test event
Communication: 3 press releases worldwide, social media, videos, video footage, picture galleries

The IFOY TEST DAYS with the IFOY AUDIT and the IFOY TEST CAMP are the first event highlight of an IFOY year.

IFOY AUDIT

All nominated devices and solutions must compete at the IFOY TEST DAYS for the IFOY AUDIT. It consists of the IFOY Test, the scientific Innovation Check and the Jury Test. The participants receive a "nominee information" with detailed instructions in advance.

During the first 5 (non-public) days all required tests will take place in the IFOY Arena, the central test area. In addition, the documents will be prepared for the jurors and visitors. Only the finalists and the test teams will be admitted. On the last two days of the IFOY TEST DAYS, the jurors from leading logistics media around the globe and their consultants will travel to test and inspect the equipment and solutions themselves.

All finalists who have completed the IFOY AUDIT will receive the Best-in-Intralogistics-Certificate with a communication package consisting of a press release as well as a certificate, e-mail binder and graphic files for embedding the certificate in documents.

IFOY TEST CAMP

Nominees should pay special attention to the last two days of the IFOY TEST DAYS. The IFOY TEST CAMP will take place for the first time. Around 50 selected B2B VIP guests from industry, trade and services will take part. IFOY nominees can also invite a limited number of customers and interested parties to the IFOY TEST CAMP. On day 1 the IFOY Innovation Check will also take place.

At the IFOY TEST CAMP, all nominees, including those from previous IFOY years, have the opportunity to present and demonstrate their nominated products and solutions. Guests from the business world can thus experience innovations live and test the IFOY finalists of the present year, but also of previous years, hands-on in the IFOY Arena (guests have no voting rights).

Since the finalists at the IFOY TEST CAMP present themselves to very different target groups, it is advisable to have a C-level, developer, product manager and press/marketing staff there.

The use of the Test Arena is generally free of charge for the nominees of the respective year. Since the B2B guests are all interested in making concrete investments and innovations, we recommend that the brand as well as the equipment and solutions be staged appropriately as well. In order to maintain the workshop character of the TEST CAMPS and to create equal conditions for all nominees, we offer a cost-effective standard design for presentation stands.

Conditions of participation and stand prices can be requested from the office.

The following events will take place during the IFOY TEST DAYS: IFOY Tests, IFOY Innovation Checks, jury meetings, B2B Highlight Tours, driving tests by jurors, consultants and guests, IFOY Dinner, presentation of the Best-in-Intralogistics certificates.

The dates and programme will be announced each year.

 

Step 5: The Selection

Duration: 2 weeks
Communication: confidential

After the IFOY TEST, the jury selects the winner in each category. Each jury member gives a ranking in each category and justifies the decision. Each rank is marked with a point value. The candidate with the highest number of points from the sum of the rankings submitted will be automatically the winner.

The selection takes place online and database-supported on the jury portal.

 

Step 6: IFOY AWARD Night - the award ceremony

Duration: 1 day, gala event
Communication: 6 press releases worldwide, social media, videos, picture galleries, video footage

The highlight of the IFOY AWARD is the announcement of the winners and the award ceremony during a festive gala. Neither the nominees nor the winners will be informed in advance.

Winners will receive a trophy and IFOY Winner stickers.

 

Please note that participation in the IFOY AWARD is subject to a fee. This guarantees an independent, professional test operation as well as the jury organisation and an high marketing value.

Application registration is free of charge and non-binding.

The first saving of the data is only possible after you have accepted the conditions of participation. From this point on, fees will be charged in the case of a nomination and the application can no longer be withdrawn. 

If a submitted device/solution is not nominated, no fees will be charged.

 


 

Conditions of Participation

Applications may be submitted by suppliers of material handling equipment, intralogistics providers, software providers for intralogistics solutions and Startups. Providers can apply with any number of devices or solutions.

Applications can only be submitted via the Internet on the IFOY applicant portal at www.ifoy.org in German and English language. For each applicant, a password-protected form is created for each device/solution, which can be saved as often as necessary until the end of the application period. Videos or presentations are permitted. (Time required: approx. two to three hours)

The categories represent a theoretical selection. The IFOY organisation decides for which category an application will be nominated.
In the case of a nomination, applicants must provide a test vehicle/test product at their own expense. Applicants agree that in the event of a nomination, the equipment and solutions may also be driven or inspected by logistics decision-makers.
Nominations will be announced and promoted. Applications will not be published. Winners will not be informed before the award ceremony.

In the vehicle categories, new developments, further developments or special models with significant technical modifications that have been introduced since August 2018 (exclusively individual vehicles, no model or model series are permitted). At the latest at the IFOY Award ceremony, a product must be produced and available for order. A study, a prototype, a blueprint or a minor optical facelift is not enough.

AGV/Shuttle, Intralogistics Software must either contain a description of the possible applications or be successfully implemented in a company in Industry, Retail or Service.

Integrated Warehouse Solutions must have been successfully implemented in a company in Industry, Retail or Services.
Startups can apply with innovative prototypes or functional developments. As a rule, Startups are companies with not more than 30 employees, a turnover of less than three million euros, and no more than five years on the market.

The decision is based on the three-stage IFOY AUDIT. The nominated devices and solutions undergo individually tailored driving or functional tests at the IFOY TEST DAYS, including the IFOY TEST protocol, which comprises around 80 criteria and measures, among other things, the cost-effectiveness and energy efficiency, sustainability, safety and ergonomics of the devices. The second part of the audit is the IFOY Innovation Check. Scientists from four renowned institutes and universities assess the finalists in terms of market relevance, customer benefit, degree of novelty and type of implementation.

The audit was concluded by the evaluation of the finalists by the jurors and their accredited advisors.

It is crucial that the nominees are not compared with each other, but with their competitors on the market.